How to Design a Memorable Corporate Gathering at Bellewood
When you're planning a corporate event, the venue sets the tone before anyone walks through the door. We've hosted team retreats, holiday celebrations, client appreciation dinners, and milestone anniversaries here at Bellewood, and we've learned what makes those gatherings feel less like obligations and more like experiences people actually remember.
Our 20-acre estate in Bellewood Vero Beach, gives your team room to spread out without feeling scattered. The 6,900 sq. ft. covered reception area seats up to 150 guests comfortably for a plated dinner, and the 3,200 sq. ft. outdoor deck handles cocktail receptions or breakout sessions when you want people mingling instead of sitting. You can move between spaces naturally, which matters when you're trying to shift from formal presentations to relaxed networking.
What Makes a Corporate Event Actually Memorable
Corporate events work best when they balance structure with spontaneity. You need moments that feel intentional without making your team sit through a rigid agenda that drains energy instead of building it.
Use the Spaces to Guide Your Event Structure
We've seen corporate planners use our layout in a few smart ways. Start with a welcome reception on the outdoor deck, where the vintage-style market lighting and open air make introductions feel easy. Move inside to the covered hard court for your seated program, whether that's awards, keynotes, or a plated dinner. Then transition back outside to the firepit area with benches for smaller group conversations or a nightcap. The gazebo and pergola work well if you're incorporating a recognition ceremony or photo opportunity into the agenda.
Each space handles a different energy level. The deck encourages movement. The covered area focuses attention. The firepit invites the kind of candid conversations that build team culture. You're not forcing people into one mode all evening.
Plan Around What's Already Here
Our packages for private events include tables, chairs, and benches for up to 150 guests over six hours. You won't need to coordinate separate rentals for basics. The catering kitchen has dual ovens and stoves, a full-size refrigerator and freezer, and a stainless steel 3-compartment sink, so your caterer has real workspace instead of improvising in a corner. We provide directional wooden signage, which helps when guests arrive and need to know where to park or where the restrooms are located.
If you book one of our wedding packages for a corporate milestone that feels more celebratory, you'll get access to vintage décor elements like whiskey barrel bars, lounge sets, and lawn games. We've had companies use those for team building activities or photo stations that double as conversation starters.
Make It Feel Personal Without Overcomplicating Setup
Corporate events can feel generic if you're not careful. We give you flexibility to bring in your own licensed caterer or work from our preferred vendor list, so the menu reflects your company culture rather than a standard banquet option. You can bring your own alcohol or hire a licensed bartending service. Cash bars aren't allowed, which keeps the vibe hospitable rather than transactional.
The month-of coordinator in our wedding packages isn't just for weddings. If you're planning something intricate, having someone create floor plans, coordinate rehearsals, and manage event day logistics means your internal team can focus on hosting instead of troubleshooting. We've had HR directors tell us that not worrying about vendor timing or setup details let them actually enjoy their own event.
Consider the Guest Experience From Arrival to Departure
We have private on-site parking with a complimentary attendant, so no one circles looking for a spot or walks half a mile in heels. Our restrooms are stand-alone, air-conditioned, and handicap accessible, which matters more than people think when you're hosting a diverse group. Pest control treatment happens the morning of your event, because the last thing anyone needs at an outdoor gathering is an uninvited insect buffet.
The 1,200 feet of vintage market lighting creates ambiance without requiring you to rent separate fixtures. When the sun sets, the property glows in a way that makes people linger instead of checking their watches.
Think About What You Want People to Take Away
We've noticed the most successful corporate events here aren't the ones with the longest agendas. They're the ones that give people space to connect in ways that don't happen in a conference room. Maybe that's lawn games during cocktail hour. Maybe it's seating arranged so different departments actually talk to each other. Maybe it's ending around the firepit instead of rushing everyone out at a hard stop time.
Our six-hour rental for private events gives you enough time to let moments breathe without dragging into overtime. If you need more structure, the micro wedding package works for smaller executive retreats or board dinners, with a five-hour window and capacity for up to 40 guests. You still get two ceremony sites, tables, chairs, benches, and a meeting with the day-of coordinator to map everything out.
Conclusion:
Every company has a different goal for their gathering. Some want to reward a team after a tough quarter. Others need to impress clients or celebrate a product launch. We're happy to walk you through what makes sense for your group size, timeline, and the feeling you're going for. Reach out to us at info@bellewoodvb.com or call (772) 539-1121 to schedule a tour. You can also request our Corporate Event Pricing Guide to get a clearer picture of what fits your budget.
We'd love to show you around and talk through how the spaces work in real time.
FAQs
How many guests can Bellewood accommodate for a corporate event?
Our private event package accommodates up to 150 guests with tables, chairs, and benches included. The covered reception area seats up to 260 guests if you need a larger capacity. For smaller executive gatherings, our micro wedding package works well for up to 40 guests.
Can we bring our own caterer and alcohol?
Yes. Licensed caterers are welcome, or you can work from our preferred vendor list. You may bring your own alcohol or hire a licensed bartending service. Cash bars are not allowed.
What's included in the six-hour rental for private events?
You get access to our 6,900 sq. ft. covered reception area, 3,200 sq. ft. outdoor deck, tables, chairs, benches, private parking with an attendant, directional signage, and use of our catering kitchen with dual ovens, stoves, a full-size refrigerator and freezer, and a 3-compartment sink. The property is handicap accessible with stand-alone, air-conditioned restrooms.